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Overview

An organization is the top-level entity in ProBeya. It represents your company, team, or group and serves as the container for all workspaces, projects, boards, and members. Each organization gets a unique subdomain (your-org.probeya.com).

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Creating an Organization

When you first sign up for ProBeya, you are prompted to create an organization:

1

Choose a Name

Enter your organization name. This is displayed throughout the platform and can be changed later.

2

Set Your Subdomain

Choose a URL slug for your subdomain (e.g., acme for acme.probeya.com). This must be unique and cannot be changed easily after creation.

3

Select Your Plan

Choose a plan: Free, Pro, Business, or Enterprise. You can start with Free and upgrade anytime. See Billing for plan details.

4

Invite Your Team

Add team members by email. They will receive an invitation to join your organization.

Choose your subdomain carefully — changing it later requires contacting support and will break existing bookmarks and integrations.

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Organization Settings

Access organization settings from Settings > Organization (requires Admin or Owner role).

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General Settings

SettingDescription
NameDisplay name of your organization
DescriptionA short description shown on the org profile
LogoUpload your organization logo (used in the sidebar and emails)
TimezoneDefault timezone for date displays and automations
Date FormatChoose between DD/MM/YYYY, MM/DD/YYYY, or YYYY-MM-DD
Week StartSet the first day of the week (Sunday or Monday)
LanguageDefault language for the organization (members can override). You can also force a language via locale-suffixed subdomains — e.g., acme-fr.probeya.com for French.

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Feature Toggles

Admins can enable or disable features at the organization level:

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Data Residency

During organization creation, you can choose your data region:

  • EU (Frankfurt) — Data stored in the European Union
  • US (Virginia) — Data stored in the United States
  • APAC (Tokyo) — Data stored in Asia-Pacific

Data residency cannot be changed after organization creation. Choose the region closest to your primary user base or based on compliance requirements.

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Transferring Ownership

The organization owner can transfer ownership to another admin:

  1. Go to Settings > Organization > Ownership
  2. Select the new owner from the list of admins
  3. Confirm the transfer with your password

The previous owner becomes an admin and retains full access (except billing and deletion).

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Deleting an Organization

Only the organization owner can delete the organization. This action:

  • Permanently removes all workspaces, projects, boards, items, and files
  • Cancels any active subscription
  • Releases the subdomain for reuse
  • Cannot be undone

A 14-day grace period applies. During this period, the owner can cancel the deletion and restore everything.

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